AUE Funding

Owned by Josh (Unlicensed)
Last updated: Aug 16, 2024 by Justin Smith
4 min read

UTAPS cannot waive parking fees or provide free parking.

However, there is limited All University Expense account funding available for Sac State departments hosting academic related events on campus. 

To qualify for AUE funding of your event's parking fees:

  • Visitor(s) must attend or participate in a University-sponsored program/event that

    • Occurs during the academic year;

    • Is sponsored by a College or academic department;

    • Is funded by the General Operating Fund; and

    • Does not charge a fee or charge for admission (ticketed event)

  • Visitor(s) participation in said University-sponsored program must enhance the students’ educational experience at Sac State.

  • Visitor(s) are not receiving any compensation, stipend, honorarium, course credit, or any other form of remuneration from Sac State for their participation.

  • The AUE account must have funds available (funds are allocated on a first come, first served basis until they are exhausted for the year).

  • AUE funds may only be used to cover vehicle parking costs; funds cannot be used for any other parking or transportation services.

If your event does not meet the above criteria, you must use standard event parking options for your event.

Instructions

 1. Event Coordinator Submits Request

Submit an (OnBase AUE Form) - https://onbaseform.csus.edu/apps/forms/utaps_form.aspx

After successfully submitting the form, your department chair (or designated approver) will receive an email notification that the form is pending their review.

 2. Department Chair Approves Request

After a faculty or staff member in your department submits a request, you will receive an email notifying you of the pending form. In the email, click on the form's link.

Review the form and scroll down to the Department Approval section and select one of the following options:

  1. Click Approve if the event meets AUE funding criteria (located in the instructions tab).

  2. Click Deny if the event doesn’t meet AUE funding criteria.

  3. Click Return to Submitter if the form is incorrect and/or needs changes.

Click the Submit button to complete your review of the form. 

Note: Please CLOSE THE BROWSER when finished so the form leaves your queue. OnBase limits forms to one person at a time.

 3. UTAPS Reviews Request

UTAPS will review and approve or deny your request within five business days. 

If your request for AUE funding was approved, the event coordinator and department chair will receive a confirmation email. The event parking arrangements will be sent to the event coordinator within five business days.

If your request for AUE funding was denied, the event coordinator and department chair will receive an email with the reason for denial and alternative event parking options. 

Detailed Instructions

Submitter - Submit the form

Submit an (OnBase AUE form) https://onbaseform.csus.edu/apps/forms/utaps_form.aspx

If successful, this screen will be displayed:

The form is now in the Approvers OnBase queue.

Approver - Approve the form

After a faculty/staff member in your department submits a form, you will receive and email notification:

Click on the link in the email to view your OnBase forms. Login using your SacLink:

Click on your Pending Approval Queue to view forms ready for your review:

Click on a form to review. Review the form and scroll down to the Department Approval section and select one of the following options:

  1. Click Approve if the event meets AUE funding criteria (located in the instructions tab).

  2. Click Deny if the event doesn’t meet AUE funding criteria.

  3. Click Return to Submitter if the form is incorrect and/or needs changes.

Click the Submit button to complete your review of the form. 

Note: Please CLOSE THE BROWSER when finished so the form leaves your queue. OnBase limits forms to one person at a time.

UTAPS - Process the form

UTAPS will approve or deny the request within five business days. Email notifications will be sent to the submitter and approver:

If approved, the parking arrangements will be confirmed with the submitter within five business days.

If denied, other event parking arrangements options will be sent to the submitter.

Returned To Submitter

If the form is returned to the submitter for changes/adjustments, the submitter will receive an email notification:

The submitter must click on the link to view the form, make any necessary adjustments, click Submit and then click Review Complete:

The form will then be placed back into the approver's queue.

Document Retrieval

You can view any previously submitted forms in OnBase by going to onbase.csus.edu, select Document Retrieval, and search for the form: